Goods received

You must record what you receive against purchase orders. Outstanding order quantities are always shown, so you can see clearly what is outstanding. When you receive goods you can choose to record an invoice immediately on confirming receipt or do this at a later time. For each item recorded as received, the quantity on order from the supplier is reduced. When you confirm receipt, a goods received note (GRN) number is assigned to all items confirmed as received. These are not printed but are used to help you match the invoice to the correct purchase order. Stock prices and levels are updated for the goods received, so stock is always confirmed.